Slowing down can actually help you speed up! How? By enabling you to focus and unlocking the foundations of your knowledge domain.



In today’s world, there seems to be much usage of words like “rapid”, “change”, “quick”, “speed”, “fast”, “instant”, “agile”, “responsive”, etc.

I have noticed that, when the meanings of these words get mixed in with emotions and thought process of work, they can lead to a feeling of being hurried or harried, of rushing, of deadlines, of insufficient time. The word “deadline” itself seems kind of scary, carrying the connotation of “dead”!

Because we feel that there isn’t enough time, often quite rightly, we are forced to go fast and rush. That in turn can lead to a feeling of pressure. That we’re trying to work quickly, but there isn’t enough time, so we are stretched or pressured.

However, I have found that when I am actually going fast – delivering lots of work rapidly and on-time, I don’t feel hurried or harried at all. In fact, I feel quite calm, relaxed and that there’s time, and I don’t feel too pressured or stretched.

So what does it really mean to be rapid, agile, responsive, fast?

Firstly, I have found that when you put pressure on yourself, you arc up, your body becomes stiff, your breathing becomes shallower. It becomes more difficult to focus, and you start to have your focus split or fragmented between a lot of different things. This loss of focus, in turn, leads to a loss of productivity and a loss of sustainable productive energy. So, while I can pump out work in a panic for a short period of time, over a longer period, it becomes unsustainable.

Secondly, I have found that the fragmentation of focus can lead to a dismantling of the ability to properly understand a problem and a problem-space. That is, because insufficient time has been spent on discovering and then solidly grasping of the foundations of a structure of knowledge, your ability to work at the higher levels of that structure becomes slow, repetitive, inefficient and tedious. You have to repetitively go through multiple iterations of the same problem before identifying the root of it, when you could have discovered the root right from the start, if you thoroughly understood the foundations of what you’re working with.

My solutions?

Firstly, rather than taking on that hurred, pressured mind-set and body language, I have found it generally better, at almost any cost, to relax and take on a cooler disposition and demeanor.

Secondly, I try to reduce the number of elements that I focus on at any one time. For example, instead of trying to deliver an entire three page report all at once, I focus on just writing one really good paragraph. Or, instead of trying to deliver multiple screens of an application, I just focus on one screen, or on one link between two screens. Or, instead of trying to deliver an entire module of code, I just focus on one or two individual functions.

Or, instead of trying to speed-read an entire chapter of a book, I spend a long time reading the first couple of pages, so that I get a very firm grasp of the foundation that the chapter rests on. In this last case, I have found that reading a book this way often leads to mentally “unlocking” the conceptual framework of the book, such that I then understand the contents so well that speed-reading actually works!

When you deliver that small amount of work, you may get a small dopamine kick. You feel a sense of achievement. You might even reward yourself with a treat! (Say, a tasty snack, or drink, or a short break.)

Because you’re reducing your focus to one element at a time, you’re able to deliver more rapidly and responsively. You can deliver a small part rapidly, then another one.

I believe this is the real spirit of many of the ideas of “agile”, “iteration”, etc. It’s not a spirit of pressure, rushing, panic, etc., but rather, of slowing down, identifying one or two things that you can break off and focus on. Those things being small enough that you can deliver them, learn from them, and then decide on your next step as appropriate.


Work and life comes to us in ebbs and flows. The “ebbs”, or “downtime”, can be a great opportunity for “slow thinking”.


Have you been working on a large, challenging, long-term undertaking? Perhaps a startup, or a large corporate project?

You are probably going to find that there are up-times and down-times. Ebbs and flows.

There will be stretches of time during which you’re fully engaged and “in-flow”, i.e. you’re spending multiple hours of a day, perhaps 6 or even 8, and those times are fully engaging you, and you’re using most of your mental and physical capacities, and you’re engaged in the immediate problem at hand.

But you will also probably notice that there are downtimes. These will vary in length and frequency, according to the nature and kind of work, the industry you’re in, etc. For example, some industries are seasonal. Some corporations have periods where people are away on holiday at certain times of the year. Some consulting relationships go through periods of less direct contact/communication with the client.

These “down” periods could go for months or weeks at a time, or parts of the week (e.g. weekdays vs. weekends), or parts of the day (e.g. morning vs. afternoon).

It can be helpful to notice these downtimes and to spot the patterns in them. This is because, during these downtimes, you can perform activities, mental or otherwise, which are better suited to downtime. Activities which would be more difficult to do during “uptime”.

During uptime, you’re in a more “reactive” move, responding rapidly to events and situations as they occur. Whereas during downtime, you can do more of what I call “slow thinking”.

By “slow thinking” I’m referring to things such as strategic thinking or long-term planning. Taking a step back and thinking about the bigger picture. Asking what you’re trying to do. What are the broad goals? Are my day-to-day actions (when I’m in “uptime”) appropriately focused on, and contributing to, those goals? And, heck, am I enjoying myself? Is this sustainable over the long term? Are there strategic changes or tweaks I could be making? For example, could I be taking my effort in one domain and applying it to a different market, where it’s more sought-after or more valuable, or applying it to an additional market, so that I can increase my customer-base?

Using down-time in this way may not only be beneficial – it may be critical. It may only be in those slower contemplative moments that you identify a major problem or issue or risk to what you’re doing, that otherwise would have gone un-noticed in the hustle and bustle of “getting stuff done”. So it can be important to pull yourself out of up-time, if needed, and deliberately move into down-time, to give yourself a proper chance to have insights you wouldn’t have otherwise had the time and space to have.

The down-time can function as a kind of rehearsal for up-time, because, during down-time, you are preparing ahead-of-time for the decisions you’ll need to make and the actions you’ll need to perform when you’re back in up-time again.

During down-time I recommend putting yourself in spaces and doing things that mentally relax and inspire you. Perhaps visiting a calm and peaceful place such as a park or a camping site. Perhaps walking or exercising. And giving your mind a chance to “tick over” everything. Everyone has a different way and you might have your own way of creating a space. But whichever way you choose, it should give your mind freedom to contemplate, wander, retrospect, revisit and then be strategic about the future and the next steps.