Slow

Slowing down can actually help you speed up! How? By enabling you to focus and unlocking the foundations of your knowledge domain.

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Audio

In today’s world, there seems to be much usage of words like “rapid”, “change”, “quick”, “speed”, “fast”, “instant”, “agile”, “responsive”, etc.

I have noticed that, when the meanings of these words get mixed in with emotions and thought process of work, they can lead to a feeling of being hurried or harried, of rushing, of deadlines, of insufficient time. The word “deadline” itself seems kind of scary, carrying the connotation of “dead”!

Because we feel that there isn’t enough time, often quite rightly, we are forced to go fast and rush. That in turn can lead to a feeling of pressure. That we’re trying to work quickly, but there isn’t enough time, so we are stretched or pressured.

However, I have found that when I am actually going fast – delivering lots of work rapidly and on-time, I don’t feel hurried or harried at all. In fact, I feel quite calm, relaxed and that there’s time, and I don’t feel too pressured or stretched.

So what does it really mean to be rapid, agile, responsive, fast?

Firstly, I have found that when you put pressure on yourself, you arc up, your body becomes stiff, your breathing becomes shallower. It becomes more difficult to focus, and you start to have your focus split or fragmented between a lot of different things. This loss of focus, in turn, leads to a loss of productivity and a loss of sustainable productive energy. So, while I can pump out work in a panic for a short period of time, over a longer period, it becomes unsustainable.

Secondly, I have found that the fragmentation of focus can lead to a dismantling of the ability to properly understand a problem and a problem-space. That is, because insufficient time has been spent on discovering and then solidly grasping of the foundations of a structure of knowledge, your ability to work at the higher levels of that structure becomes slow, repetitive, inefficient and tedious. You have to repetitively go through multiple iterations of the same problem before identifying the root of it, when you could have discovered the root right from the start, if you thoroughly understood the foundations of what you’re working with.

My solutions?

Firstly, rather than taking on that hurred, pressured mind-set and body language, I have found it generally better, at almost any cost, to relax and take on a cooler disposition and demeanor.

Secondly, I try to reduce the number of elements that I focus on at any one time. For example, instead of trying to deliver an entire three page report all at once, I focus on just writing one really good paragraph. Or, instead of trying to deliver multiple screens of an application, I just focus on one screen, or on one link between two screens. Or, instead of trying to deliver an entire module of code, I just focus on one or two individual functions.

Or, instead of trying to speed-read an entire chapter of a book, I spend a long time reading the first couple of pages, so that I get a very firm grasp of the foundation that the chapter rests on. In this last case, I have found that reading a book this way often leads to mentally “unlocking” the conceptual framework of the book, such that I then understand the contents so well that speed-reading actually works!

When you deliver that small amount of work, you may get a small dopamine kick. You feel a sense of achievement. You might even reward yourself with a treat! (Say, a tasty snack, or drink, or a short break.)

Because you’re reducing your focus to one element at a time, you’re able to deliver more rapidly and responsively. You can deliver a small part rapidly, then another one.

I believe this is the real spirit of many of the ideas of “agile”, “iteration”, etc. It’s not a spirit of pressure, rushing, panic, etc., but rather, of slowing down, identifying one or two things that you can break off and focus on. Those things being small enough that you can deliver them, learn from them, and then decide on your next step as appropriate.

Repurpose

All manner of physical and virtual assets exist around us, and are ripe for being repurposed to serve new ends.

Audio

Many years ago I once read a magazine article about some children living in a very poor village. They didn’t have the luxurious plush-toys or the sophisticated talking birds that we had in the West. What they did have was old metal coat-hangers. So they would bend and mould the coathangers into various new shapes and designs, for example, a toy car.

This got me thinking about how many items in our everyday life can be repurposed – altered a drastically (or just slightly) to serve a different purpose than what they were originally intended for.

You could take a television that you watch passively, attach a processor of some kind (say, an Atari), and attach an input device (say, a joystick) and, all of a sudden, it has become an interactive gaming experience.

Repurposing can also occur in the intangible, “digital” space. You can dig into your email history, find something that was sent by a colleague or coworker or friend or someone else you know, and that message, which was meant for one purpose, could be re-purposed to serve a totally new purpose. There’s nothing stopping you from taking that entire email, perhaps tweaking a few words in the body and changing the subject line, and sending it to someone else, for a totally new purpose.

We have incredibly sophistocated tools now, enabling us to repurpose practically any kind of digital asset. We can use graphics editors to manipulate bitmap images, vector graphics editors to manipulate drawings, video editors to manipulate video, specialised content editing tools to manipulate pieces of text, all the way through to sophistocated algorithmic modelling tools that can manipulate mathematical matrices.

Repurposing is much easier with digital items, and we can think of the assets we own and/or have access to (e.g. email, chat and text histories, social media profiles, documents, audio/video footage, online resources, even physical items such as advertising/marketing you see in the space around you) as fields and fields of space, containing potential gold or diamonds buried underneath.

If you happen to encounter some asset or artifact that serves its purpose very well in one context, consider how you might repurpose it to serve well in a totally different context.

Credits

The ideas presented in this article draw some inspiration from Silicon Valley, such as the history of Slack as recounted by Steward Butterfield.

Ship

Life doesn’t always go to plan. How might we think about plans in a way that keeps us motivated and moving forward?

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Have you ever had one of those “face-palm” moments in life, where it suddenly hit you that you had made a less-than-optimal decision? If you had known more, you might have made a different decision, or no decision at all!

The frustrating thing is, now you do know! Now you can see that X and Y are necessary, in order to achieve Z. But at the time you made the decision, you weren’t aware of this.

The problem is, at the time, you didn’t have the information or awareness to know what the problem with your decision was going to be, whereas now you do know. And I think this reveals something about how work gets done and things get achieved in time, which is: not everything happens in the order that we think it will happen.

We may have a model of the world in our minds, which is sequential and tied to certain dates and times, kind of like a flowchart. For example:

InYourMind

A leads to B leads to C and D, D leads to E and F, and E and F lead to G.

The way things actually work out, often is quite different. For example:

InReality

A leads to B. B seems like it will lead to C, but actually ends up leading all the way to Z. And it’s only when we get to Z that we then see the whole alphabet, and that the process involves all 26 letters, not just the 6 or 7 we started out with!

We can’t really change the fact that reality often doesn’t go to plan. However, we can offer ourselves some mental consolation and self-forgivenness.

We can remember how much we didn’t know at the time. Give that memory space. And give ourselves “permission in retrospect” to have not known everything. “I didn’t know, we didn’t know”. And because that time has already passed, we can’t go back in a time-machine and make it any different (at least, not until Elon Musk gets round to time-travel!)

So, in a sense, there wasn’t necessarily ever a problem. The project did go “according to plan”, but it was just a different plan than we had originally understood! Perhaps a larger plan, perhaps smaller. But it is a plan, and there is a structure to it. We simply need to maintain our awareness of the change, adapt to it and move with it.

As you go through this kind of change many times, over the course of a career, you develop mental processes and tools for working in this way. Rather than our plans becoming like a large structure, say a tower made of stones, which can’t bend or move, our plans become more like a ship, which can be steered in one direction, then steered in another, moored and unmoored, or taken to a warehouse, dis-assembled and re-assembled.

So a change in plan isn’t a catastrophe. It’s valuable information that we can use to steer the “ship” of our work and make new discoveries along the way!